Tax & Year End Checklists:

Personal Income Tax Return Checklist

1. Personal Information
 
• Name
• Address
• Telephone Number
• E-mail Address
• Social Insurance Number
• Birth Date
• Occupation
• Marital Status
   
2. Spouse Information (if applicable)
 
• Name
• Birth Date
• Net Income
• Social Insurance Number
   
3. Dependent Information (if applicable)
 
• Name
• Relationship
• Birth Date
• Net Income
• Social Insurance Number
• Child Care Cost
 

i.  Name and SIN of Provider
ii. Dependent Involved
   
4. Tax Information Slips
 
• T4 and T4A slips for employment income, directors fees, pension and annuity income
• T4A (OAS) slip for Old Age Security
• T4A (P) slip for Canada Pension Plan
• T4RSP and T4RIF for income from RRSP and RRIF
• T3 and T5 slips for investment income
• T4EI slip for employment insurance receipts
• Tax slips from other sources such as partnerships (T5013), purchase and sale of securities (T5008), tax shelters (T101, T102, T5003, T5013), subcontractors (T5018), etc., and corresponding provincial slips
   
5. Other Income
 
• Alimony, Separation Allowances, Child Maintenance, Pensions
• Interest Income earned but not yet received, ie. Canada Savings Bonds
• Scholarships, Fellowships, Bursaries
   
6. Other Receipts
 
• Child Care Payment Records, including SIN of care provider if an individual
• RRSP Contributions
• Professional Dues
• Tuition Fees
• Charitable Donations (including publicly traded securities)
• Moving Expenses (if you moved 40 km closer to work)
• Political Contributions
   
7. Other Information
 
• Stock Options granted or exercised
• Cost Base for securities and mutual fund units (from your broker
• Automobile Expenses (if required for employment)
• Home Office Expenses
• Rental Property Income and Expenses
• Self Employment or Partnership Business Records (summary of income and expenses)
• Non-reimbursed Medical Expenses
• CRA Pre-printed Address Label
• CRA Notice of Assessment received for prior year, including RRSP Deduction Limit Statement
• Details of any Tax Installment Payments made during the year

Year-End Checklist

Please bring the items indicated for the year, plus items up to the day you come in.

1. Year-End Checklist
 
• Copies of all insurance policies or endorsements
• Company minute book
• Bank statements with cancelled cheques PLUS ONE MONTH PAST YEAR-END
• Cheque stubs and deposit books
• Bookkeeping / synoptic journals
• Receipts for business expenses paid by you personally
• Cost of using your home as an office (if no business office)
• Payroll records, including Receiver General monthly remittance slips
• Workers' Compensation Board reports and bills
• GST reports filed for the year
• Accounts Receivable - anything owed TO you at the year-end
• Accounts Payable - anything owed BY you at the year-end
• List of inventory
• Sales invoices / revenue statements
• Details of fixed assets bought, sold or traded, and any related loans
   
2. Other Information
  Use of home as office (only if you have no other business location)
• Square feet of office
• Insurance
• Square feet of home
• Utilities
• Mortgage interest
• Repairs
• Property taxes
• Other
   
3. Personally owned auto used for business
 
• Year / Make / Model
• Insurance
• Total kilometers for year
• License
• Business kilometers for year
• Loan interest or annual leasing costs
• Gas & oil
• Washes
• Parking
• Repairs
• Other
   
4. Business expenses paid personally but not reimbursed by company
 
• Meals / entertainment
• Hotels
• Promotions/gifts/tickets
• Travel fares
• Auto (details above)
• Loan interest or annual leasing costs
• Office/postage/stationery
• Other
   
5. Points for discussion
 
• When do you want the work to be completed?
• Any major changes in the business during the year?
• Any significant events after the year-end (lawsuit, change in business etc.)?
• Any problems or peculiarities in bookkeeping?
• Special attention needed for anything?



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